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Nexpense

Features

Everything your association needs, in one place

Nexpense covers the whole life of a membership: sign-up, fees, events, email and the card in the member's pocket. Every feature below is included in every plan.

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  • All features in every plan
  • English, French, German
  • Hosted in Europe
Nexpense dashboard with active members, monthly income, expenses and net balance

Member register

A single, searchable list of everyone who belongs to your association.

Member register with search, filters and paid or unpaid membership fee badges

  • Full profiles

    Name, email, phone, birthday, address, join date, status and notes for every member.

  • Search and filters

    Find people by name or email, then filter by status, sign-in state or fee payment.

  • Custom attributes

    Define your own fields (text, number, choice, checkbox, date or file), such as squad or faculty.

  • Period view

    See who had joined by the end of any financial period, or show everyone at once.

  • Choose your columns

    Show only the columns you need on the member list. The choice is private to your browser tab.

  • Members without email

    Record people who do not use email. They count in the register and the fee list.

Public registration

Let new members apply online and decide how they are accepted.

Public membership registration page of a student circle

  • Your own sign-up page

    One link on your website, poster or social media. Add an introduction, payment instructions and terms.

  • Automatic or reviewed

    Accept applications immediately, or review each one and approve or reject it with a reason.

  • Your own questions

    Ask what matters to you. Answers are kept on the profile as registration answers.

  • Pending applications banner

    Open applications show on the dashboard, the Members page and the sidebar so nothing is forgotten.

Member cards and check-in

A card every member can carry, and a scanner every volunteer can use.

Digital member card on a phone, showing a QR code and the member's name

Accounting and fees

Simple bookkeeping that knows which member paid.

Accounting page with income and expense totals and a table of transactions

  • Financial periods

    Define periods with a starting balance and close them when the year ends.

  • Categories

    Income and expense categories with colours. Mark the ones that are membership fees.

  • Transactions

    Date, amount, type, description, reference and status. Link one or several members.

  • Receipts

    Attach a PDF or photo up to 10 MB. Drop a file on the table to start a new expense.

  • Fee status everywhere

    Paid or unpaid shows on the member list, the member profile and the scan result.

  • PDF period summary

    Income and expenses by category, with closing balance, in your language.

Calendar and events

Plan the year and let people sign up.

Event with 16 of 16 places taken, a waitlist of 3 and a public share link

  • Multiple calendars

    Colour-coded calendars for training, matches, meetings or socials.

  • Registration with capacity

    Set a maximum, choose how registration closes and add your own questions.

  • Automatic waitlist

    Overflow joins a waitlist in order and moves up when someone cancels.

  • Public share link

    Let guests who are not members register, with a confirmation email and cancel link.

  • Calendar subscriptions

    Every calendar has an ICS link for Apple Calendar, Google Calendar or Outlook.

  • Member portal calendar

    Members browse events, sign up, mark interest or cancel, depending on your rules.

Email broadcasts

Personal email to exactly the right group.

Email composer with personalisation variables and an audience selector

  • Personal variables

    Insert first name, last name, address and more. Each member gets their own values.

  • Flexible audiences

    Send to a status group, to chosen members or to everyone registered for an event.

  • Built-in unsubscribe

    Every email includes an unsubscribe link. Members who opt out are excluded.

  • Delivery history

    See what was sent, to how many people, and re-use a past message as a template.

  • Monthly allowance

    Each plan includes a number of broadcast emails per month, with a clear usage meter.

  • Your sender address

    Emails can be sent from your association's own address once it is set up for you.

Member portal

Members help themselves, so the board does not have to.

Member portal home with membership status and upcoming events

  • Own login per association

    Invite-only access with a password and email verification.

  • Profile editing

    Members keep their contact details and custom attributes up to date.

  • Events and card

    Calendar, sign-up and the digital card in one mobile-friendly place.

  • Language choice

    Each member picks English, French or German.

Team and permissions

Everyone gets the access they need, and no more.

Team access table with permissions per module for each staff member

  • Roles per module

    Members, accounting and calendar can each be none, read or write; calendar adds an events-only level.

  • Team invitations

    Invite colleagues by email. They set a password and verify their address.

  • Full access option

    Give trusted people complete control, including team management.

  • Setup checklist

    A short guide on the dashboard walks new associations through the first steps.

Everyday comfort

Global search palette showing matching members, transactions and events

  • Global search

    Press Cmd+K or Ctrl+K to search members, transactions and events at once.

  • Keyboard shortcuts

    Jump between dashboard, members, scan, accounting, calendar and broadcast with single keys.

  • Responsive on every screen

    Cards, drawers and compact lists on phones; full tables on desktop.

  • Accessible by design

    Keyboard navigation, visible focus, skip links and a WCAG 2.2 AA baseline.

Privacy and security

  • Isolated associations

    Row-level security keeps every association's data separate at the database level.

  • Hosted in Europe

    Primary processing in the European Economic Area, with a data processing agreement.

  • Hashed passwords

    Passwords are hashed, emails verified and sensitive actions rate-limited.

  • You stay in control

    Delete your association and all of its data from Settings whenever you wish.

See it with your own members

Create your association, add a few members and try every feature free for 7 days.

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